Seeing Green: Reducing Print Costs
It seems counterintuitive for your managed print provider to send out information on how to reduce your printing costs, but if you know Modus, you know that’s just the type of provider we are.
We’re a service provider that’s here to help your business, not exploit it. That means rather than maximizing your print volume, we focus on improving efficiency, reducing unnecessary expenses, and getting the most value from your equipment.
In honor of that, below are several tips for reducing your usage of paper, toner, energy, and other unnecessary costs.
1 | Print in black & white
Color printing can significantly increase toner usage and therefore printing costs. For internal documents, drafts, and everyday communications, defaulting to black-and-white printing is the most efficient option.
2 | Print double-sided
Duplex printing immediately reduces paper consumption by up to 50%, helping lower costs while supporting sustainable office practices.
3 | Use high-yield toner cartridges when available
High-yield cartridges typically provide a lower cost per page and require fewer replacements, reducing supply costs, administrative burden, and even downtime.
4 | Print in draft mode when high print quality is not important
For internal documents and preliminary reviews, draft mode uses less toner while maintaining readability.
5 | Optimize formatting to reduce page count
Small adjustments such as using efficient fonts, reducing excessive spacing, and refining margins can significantly decrease the number of pages printed.
6 | Print multiple pages per sheet
When printing presentations, meeting materials, or reference documents, consider printing multiple pages on a single sheet to conserve paper.
7 | Don’t replace toner cartridges early
Many toner cartridges continue producing for some time even after low-toner warnings appear. Replacing cartridges only when necessary can help reduce supply costs.
8 | Store replacement supplies properly
Keep toner cartridges and other supplies in a cool, dry, and dark environment to maximize shelf life and maintain print quality.
9 | Use multi-function devices to eliminate unnecessary equipment
Multifunction printers (MFPs) combine printing, copying, scanning, and faxing capabilities into a single device, reducing energy consumption, maintenance costs, and office clutter.
10 | Opt for higher-output communal equipment over individual machines
Centralized office equipment often delivers a lower cost per page than multiple desktop printers while improving print management and reducing service requirements.
Reducing printing expenses doesn't always require big changes. Simple adjustments to printing habits, machine settings, and resource allocation strategies can lead to impactful savings over time while also supporting sustainability efforts.
Interested in learning how much your organization could save? Contact Modus today for a consultation.